Administrative Assistant

Humareso • Full-time • Swedesboro, New Jersey, United States • 6d ago

Administrative Assistant

Industry: Industrial Manufacturing

Job Title: Administrative Assistant

Reports To: Office Manager

Status: Full-time, Nonexempt (Hourly)

Hourly Pay: $23.00-$25.00 per hour, based on experience

Location Requirement: Local candidates only. This is an onsite position, and candidates must be located within approximately a 30-minute commute of Swedesboro, NJ.

About the Opportunity

Our client is a well-established industrial manufacturing company seeking a detail-oriented Administrative Assistant to support the day-to-day operations of the office. This role works closely with the Office Manager and provides support across AR/AP, data entry, customer service, and general office operations.

Position Summary

Support AR/AP, data entry, and customer service for the office, working closely with the Office Manager on day-to-day operations.

Responsibilities

Responsibilities

Process accounts receivable and accounts payable, including invoicing, payment application, and reconciliation.
Enter and maintain accurate data across orders, inventory, and customer records.
Complete and reconcile daily deposits.
Answer customer calls and provide order, account, and product information.
Assist with processing orders and prepare quotes as needed.
Process outgoing mail and general sales inquiries.

Accountabilities

Accuracy and timeliness of AR/AP records and data entry.
Professional, responsive customer interactions.
Follow-through on assigned tasks with minimal errors.

Qualifications

High school diploma required; Associate's degree a plus.
Prior AR/AP, bookkeeping, or data entry experience.
Strong attention to detail and accuracy.
Excellent customer service and communication skills.
Proficiency in Microsoft Office; comfort learning new software.

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