Join us as a Group Executive Assistant
Location: NYC Tri-State Area (primarily Remote work with occasional travel in for events)
BMC is seeking a highly skilled, collaborative, professional, and motivated Group Executive Assistant to support the Intelligent Z Optimization and Transformation business unit. This role is pivotal in ensuring the unit’s customers, partners and internal stakeholders perceive IZOT as a top place to do business. The group exec admin will be supporting the VP, Product Management, and VP, Solutions Marketing. This is a unique opportunity to join a dynamic, fast-growing organization on the forefront of AI innovation and success.
Here is how, through this exciting role, YOU will contribute to BMC's and your own success:
• Calendar Management: Maintain and manage complex and demanding appointment schedules for VP Solutions Marketing and VP Product Management, including coordinating reoccurring meetings such as leadership team meetings, planning workshops, and All-Hands events.
• Travel & Expense Logistics: Manage domestic and international travel arrangements with clients, develop detailed itineraries, and oversee expense reporting with a keen eye for accuracy and efficiency.
• Visa and International Travel Expertise: Manage complex international travel requirements, including passport renewals, visa procurement, immigration documentation, and contingency planning for travel disruptions.
• Budget Management: Maintain travel budget and P-card expense reports for the Solutions Marketing organization and associated events.
• Confidential Information Management: Handle sensitive business and personnel matters with a high degree of discretion and judgement.
• Stakeholder Liaison: Act as the primary point of contact for individuals seeking to meet with the two Vice Presidents, ensuring all interactions are handled with professionalism, and with appropriate level of discretion for both internal and external meetings.
• Business Unit Culture: Organize and support events, including securing venues, coordinating catering, and ensuring seamless virtual meeting access for attendees worldwide. Facilitate team-building activities and executive dinners, with approximately 3 in-person events per quarter in NYC or White Plains, NY.
• Administrative Support: Serve as a backup for other executive administrative assistants, manage ad hoc administrative projects, and conduct research to prepare actionable information.
• Executive Collaboration: Work closely with the two Vice Presidents and the IZOT leadership team to anticipate needs, manage priorities, serve as a trusted advisor to leadership and contribute to a cohesive and supportive executive environment.
• Cross Functional Partnership: Collaborate with HR, Finance, Communications, Corporate Marketing, Legal and Sales teams to support business priorities.
• Procurement and Vendor Management: Manage purchase orders, contracts, invoices and vendor relationships for events and organizational activities.
