We have a new opening for an Office Administrator in our NJ office! This is a full-time position with PTO and benefits! Come join our growing team!
DUTIES AND RESPONSIBILITIES:
- Perform all administrative duties including but not limited to making copies, printing, scanning, filing, and organizing paperwork as directed.
- Maintain the P card for the location, reconciling all charges in Concur with the proper coding.
- Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission and coding accuracy; this includes printing, date stamping, data review and comparison to the work reports; working in conjunction with the Operations Coordinator.
- Assist with Operational requests as required such as hotel room booking and other project requests.
- Manage reception area to ensure effective telephone and mail communications both internally and externally.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Supervises the maintenance of office equipment, including copier, postage meter, etc.
- Acts as a backup for the facilities distribution building access cards.
- Answer phones on multiple phone lines.
- Maintain conference room schedules by planning and scheduling necessary resources.
- Provide historical reference by utilizing filing and retrieval systems; Serve as a back-up in satisfying requests for corporate documentation.
- Assist and facilitate the timely signature of documents by the appropriate parties.
- Follow and enforce the Company required safe work practices and procedures at all times.
- Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally.
- Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy.
- Perform all other duties as assigned.
- Perform other job related tasks as assigned by management
SUPERVISORY RESPONSIBILITIES:
KNOWLEDGE AND SKILLS:
- Must have working knowledge of MS Office Suite of products.
- Ability to multi-task and properly execute multiple simultaneous assignments with minimal supervision.
- Ability to communicate and cooperate with diverse groups of people
- Ability to maintain discretion when dealing with sensitive issues.
- Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be completed and is very detail oriented.
- Demonstrated verbal and written communication skills
- Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
- Ability to work independently with a minimum of supervision
- Firmly adheres to the values and ethics of JANX Exhibits honesty, discretion, and sound judgment
EDUCATION AND WORK EXPERIENCE:
- A minimum of 1+ years’ experience in an office administrative role.
