Essential Duties and Responsibilities
Strategic Project Management & Execution
- Lead and manage multiple corporate projects and cross-functional initiatives from initial planning through implementation and completion
- Develop comprehensive project plans outlining objectives, scope, timelines, milestones, deliverables, and resource requirements
- Establish consistent project management processes to ensure effective execution and accountability
- Monitor project progress, identify potential delays, and implement corrective actions to maintain established timelines
- Coordinate project activities across Corporate departments and operating divisions to ensure alignment with organizational priorities
- Evaluate project outcomes to ensure initiatives achieve intended objectives and deliver measurable business value
Business Analysis & Financial Planning
- Develop business cases to evaluate proposed initiatives, including financial considerations, operational impact, and expected organizational benefits
- Conduct financial, operational, and comparative analyses to support project recommendations and strategic decision-making
- Evaluate project resource requirements and identify potential operational or financial constraints
- Assess alternative solutions and recommend approaches that support organizational efficiency and long-term business objectives
- Track project performance against established plans, milestones, and expected outcomes
Stakeholder Management & Cross-Functional Collaboration
- Partner with Corporate leadership, division management, and functional departments to identify project requirements and establish priorities
- Build effective working relationships with stakeholders to encourage collaboration and support successful project implementation
- Facilitate meetings to communicate project objectives, progress, challenges, and required actions
- Identify stakeholder concerns and coordinate solutions to maintain project alignment and organizational support
Project Reporting & Executive Communication
- Develop and deliver executive-level presentations outlining project proposals, implementation plans, progress, and outcomes
- Prepare project status reports, milestone updates, and performance summaries for Corporate leadership
- Monitor planned versus actual project performance and communicate significant variances
- Identify project risks, operational challenges, and resource limitations, recommending appropriate mitigation strategies
- Maintain accurate project documentation, implementation plans, and supporting records
- Provide timely updates to stakeholders regarding project deliverables, timelines, and organizational impact
System, Process Improvement & Organizational Support
- Develop and maintain working knowledge of company systems, including VIP Beverage System, iDig, General Ledger systems, Nexus, Google Workspace, and other business applications
- Support initiatives involving business systems, operational processes, and technology improvements
- Maintain a comprehensive understanding of the beverage distribution business model, including Accounting, Finance, Warehouse Operations, Delivery, and Sales
- Identify opportunities to improve business processes, operational efficiency, and cross-functional coordination
- Assist with implementing standardized procedures and operational improvements across company divisions
- Support organizational change initiatives by coordinating implementation activities and communicating process updates
- Provide professional and responsive support to employees, management, and other stakeholders through Sheehan Family Companies
- Perform additional duties and special projects as assigned
