Title: Office Manager/Executive Assistant
Location: East Rutherford, NJ (On-Site)
Company Overview:
Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit http://www.kurvindustrial.com.
Job Summary:
Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.
This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution.
Essential Job Responsibilities
Office Management:
- Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment
- Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders
- Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment
- Manage relationships with vendors, service providers, and building management
- Coordinate with IT and external partners to support office systems and equipment functionality
- Support employee onboarding logistics, including workspace setup and coordination with HR
- Partner with HR to support and maintain office policies and procedures
- Monitor and maintain office supply inventory, including kitchen and common areas
- Coordinate guest and vendor access to the office
- Plan and support office events and internal team activities
- Ensure the office environment is safe, secure, and aligned with company standards
- Perform additional duties as assigned to support evolving business needs and operational priorities of the company
Executive Assistant Support:
- Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements
- Prepare materials for meetings, presentations, and internal/external communications
- Manage expense reports and related documentation
- Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up
- Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication
- Maintain organized records, files, and documentation (electronic and physical)
- Exercise a high level of discretion in handling confidential and sensitive information
- Perform additional duties as assigned to support evolving business needs and operational priorities of the company
Qualifications
- Bachelor’s Degree, with at least 2-3 years of office administration or office management experience
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools
- Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment
- Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels
- Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Demonstrated initiative, ownership mentality, and ability to work independently
- High level of accuracy, attention to detail, and commitment to excellence
Personal Attributes
- Self‑motivated, proactive, and accountable professional
- Coachable, receptive to feedback, and eager to grow in responsibility and expertise
- Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
- Collaborative, team‑oriented individual with strong interpersonal skills
- Highly organized with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment
- Demonstrates integrity, professionalism, and sound judgment
Compensation & Benefits
- Compensation package commensurate with market data and individual experience, including salary and bonus potential
- 401(k) plan with employer match
- Comprehensive health, dental, and vision insurance
- Generous paid time off, including vacation, sick, and holiday leave
Other Details
- Willingness to work >40-hour work week
- Upbeat and collaborative company culture
- We do not offer remote work options, but provide flexibility
