Accounts Payable Associate

Accounts Payable Associate

 Hale Trailer Brake & Wheel, Inc is a multi-location, full-service trailer dealership with an immediate opening at its corporate offices in West Berlin, NJ.  The ideal candidate is service, and detail oriented and is highly proficient in data entry and has exceptional analytical skills. The primary role in the position is recording, processing, and reconciling accounts payable invoices. Hale is an industry leading, family friendly company offering a challenging and fulfilling career opportunity with an attractive work/life balance. 

 Responsibilities:

• Review and resolve any discrepancies with all vendor invoices for appropriate documentation, coding, and approval prior to entry.
• Sort, code, and match invoices.
• Complete data validation and vouchering process.
• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; schedule and prepare checks; obtain required approvals and distribute checks accordingly.
• Monitor’s sales taxes by calculating requirements on vendor invoices.
• Maintain vendor relationships through timely payments and excellent service.
• Respond to vendor, client, and staff requests for account information.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protect organization’s value by keeping information confidential.
• Ensure clear and updated communication with all branches and departments regarding company policy and processes.
• Set up new vendor accounts, verify, document and control new vendor set up including obtaining W9’s, in order to assist with preparing year end 1099’s.
• Other administrative tasks and projects as assigned.

 Requirements:

• 3+ years’ experience with accounts payable or relevant work experience preferred.
• Must have excellent 10-key skills.
• Must be able to work in a fast paced, where emphasis is placed on accuracy. 
• Must be able to manage time constraints and deadlines.
• Must have excellent communication skills, be organized and service oriented.
• Must be able to work in a team structure, as well as independently.
• Must have proficient computer skills in Microsoft Office.  
• Banking experience a plus.
• Must pass a standard pre-employment drug test.

No outside recruiting partner inquires please!