Accounts Payable Specialist

Position Overview:

Reporting to the Assistant Controller, the Accounts Payable Specialist is responsible for accounts payable function, general ledger entries and ad hoc reporting in a multi entity setting.  The position will also include general filing, clerical, and accounting analyses as requested.

Essential Duties & Responsibilities:

• Posts accounts payable invoices and ensures they are assigned to the correct property and general ledger account.
• Prepares accounts payable checks from multiple checking accounts ensuring proper invoice approvals and allocations have been made.
• Maintain accounts payable and banking files ensuring that records are filed accurately and regularly.
• Works with Human Resources to approve and allocate employee benefit invoices.
• Pays supplier invoices in a timely manner.
• Makes and records debt payments as they become due.
• Ensures inter-company transactions are properly recorded and balanced to each other.
• Conduct periodic reconciliations of key accounts to ensure accuracy.
• Files invoices and conducts weekly back-up after all check-runs.
• Prepares boxes and files for permanent retention annually.
• Maintains company vendor files, including W-9 forms.
• Accurately and timely prepares 1099 and 1096 forms for all entities.
• Scans capitalized invoices for all properties on a weekly basis.
• Calculates variances from the budget and reports significant issues to management.
• Reviews and transmits sales & occupancy tax reports and payments.
• Assists management in month-end and year-end closes.
• Scans other documents as necessary.
• Other duties as assigned by management.

 Qualifications:

• Associate ‘s degree or equivalent related experience in accounting.
• Previous experience in a multi-entity environment is required.
• Utilization of multiple accounting information systems, with AppFolio and M3 Accounting software a plus.
• Previous experience in property management or real estate would be a plus.
• Highly proficient in Microsoft Office, specifically Microsoft Excel.