Accounts Payable Specialist – Yardi (Property Management)

We are seeking an experienced Accounts Payable Specialist with hands-on Yardi experience to support our property management accounting operations. This role is AP-focused and responsible for processing invoices, payments, and vendor documentation accurately and efficiently within a fast-paced but well-structured environment.

This position is ideal for someone who enjoys working within established systems, values accuracy and organization, and has prior experience using Yardi for accounts payable functions.

Key Responsibilities

Accounts Payable Processing (Yardi P2P & Voyager)

• Process credit card transactions through the Yardi P2P system, ensuring accuracy and timeliness from summary report through posting
   
• Verify transaction details, confirm required receipts are submitted, and review expense nature to ensure correct GL coding
   
• Enter online payments and wire transfers into Yardi Voyager with proper coding and documentation
   

Invoice Review & Workflow Management

• Review incoming invoices for accuracy and completeness
   
• Assign appropriate GL coding and route invoices through the Yardi P2P approval workflow
   
• Post fully approved invoices accurately and in a timely manner
   

Payments & Vendor Management

• Coordinate and process check printing in accordance with company policies
   
• Set up new vendors in Yardi, including collection of W-9s and insurance certificates
   
• Maintain accurate vendor records and documentation
   

Reporting & Compliance Support

• Generate and provide Open Payables Reports to the Controller
   
• Assist with accounts payable reconciliation as needed
   
• Compile information and prepare annual 1099 forms in compliance with IRS requirements
   

Salary Range

$50,000 – $57,000 annually, commensurate with experience

Benefits: Medical, Vision, Dental, Life Insurance, 401(k), Paid Time Off, Holidays

• Prior hands-on experience using Yardi for accounts payable is required 
• Minimum 5 years of accounts payable experience, preferably in property management or real estate  
• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred  
• Strong understanding of AP processes and general ledger coding  
• Proficiency in Microsoft Excel  
• Excellent attention to detail, organization, and follow-through  
• Strong written and verbal communication skills  
• Familiarity with 1099 reporting requirements preferred