Anticipated Opening Administrative Assistant to the Director of Curriculum and Instruction and the Director of Special Education

Haddon Heights School District
Haddon Heights, NJ
 
Anticipated Opening
Administrative Assistant to the Director of Curriculum and Instruction & the Director of Special Education
Full-time 12-Month Position with Medical Benefits
Salary $45,000 to $50,000

QUALIFICATIONS:

• High School diploma
• Experience in general secretarial and office operations
• Proficient with numerical applications, record keeping, and data analysis
• Able to problem solve and adapt to situations and tasks
• Computer proficiency in Google Suite, Microsoft Office, Canvas, and CSI (preferred)
• Experience in public education preferred
• Ability to handle confidential matters, set priorities, and work well under pressure with an attention to detail

 
PRIMARY FUNCTION: To serve as the confidential assistant to the Director of Curriculum and Instruction & the Director of Special Education
 
REPORTS TO: Director of Curriculum and Director of Special Education
 
MAJOR DUTIES AND RESPONSIBILITIES:
Director of Curriculum & Instruction

• Answer incoming calls and handle questions from the public, outside agencies, staff, and take reliable messages
• Explain procedures to staff and parents, and resolve routine matters based on general knowledge of District policies and procedures
• Assist in the coordination of the preparation and dissemination of program-related literature and publications
• Support the director in the coordination of all aspects of state grants
• Support the director in the coordination of the Title I tutoring program
• Support the director in the School Choice Program� organizing lottery and waitlist, monitoring waitlist and contacting waitlist parents; coordinating with school student registration
• Support the director with the observation and evaluation process - scheduling and reports
• Maintain a schedule of appointments and meetings for the Director
• Assist the director in the development and implementation of in-service programs and professional/staff development experiences for all professional staff;
• Assist the director with the coordination of New Teacher Orientation and the Novice Teacher Mentoring Program in accordance with New Jersey standards and regulations
• Assist the director with the preparation of purchase orders, payment authorizations, and the departmental budget
• Submit curriculum and instruction board agenda items for approval
• Maintain records and accounting for summer programs
• Maintain physical and computerized departmental files
• Assist with the coordination of a curriculum review process that utilizes multiple measures of data to study, research, recommend, and evaluate existing and new programs for modification and implementation
• Perform specialized and confidential assignments as required, including other tasks related to the efficient operation of the Curriculum office

 
MAJOR DUTIES AND RESPONSIBILITIES:
Director of Special Education

• Assist the Director of Special Education in administrative tasks, including scheduling meetings, planning special education events, observations, and screening incoming calls/emails
• Serve as a point of contact for parents, staff, and outside agencies
• Facilitate communication between the Director, district administrators, service providers, and school teams
• Type correspondences, notices, and reports, verifying accuracy and maintaining confidentiality
• Monitor deadlines for state and federal reporting requirements to support timely submission
• Assist in compiling pertinent data and preparing various federal, state, and local reports, following administrative code and board policy
• Update databases and information systems related to special education services and staffing
• Compile data for program reviews and implementation, board agendas and reports, and grant applications
• Support staff onboarding by preparing materials and coordinating required documentation
• Track payroll, timesheets, and service logs for special education staff and contractors
• Assist with resolving logistical issues related to staffing, scheduling, and student services
• Process purchase orders, budget requests, and invoices
• Order supplies and instructional materials
• Support the planning of professional development sessions for special education personnel
• Perform specialized and confidential assignments as required, including other tasks related to the efficient operation of the Child Study Team office

Please submit an application, letter of interest, and resume through the Haddon Heights School District Employment website.
This position will remain open until filled.

Please select the link below to apply:
Haddon Heights School District - Employment


AA/EOE