Bilingual Secretary - 12 Months

Bilingual Secretary - 12 Months

South Hunterdon Regional Elementary School (Lambertville)

Start: July 1, 2026, through June 30, 2027

PERFORMANCE RESPONSIBILITIES: 

A.     Office Practices and Procedures 

• Maintain properly identified, organized, and up-to-date files and records.
• Prepare reports that are accurate, understandable, and complete.
• Prepare office correspondences.
• Operate office equipment.
• Demonstrate a command of business English.
• Type letters, reports, and other forms of communication.
• Maintain a schedule of appointments.
• Demonstrate proficiency in district technology.
• Use computer software to prepare materials, as requested.
• Assist with visitor management on a daily basis.
• Have a full understanding of how to operate and activate the emergency notification system. 

B.     Work Output/Adaptability 

• Handle workload efficiently.
• Meet work deadlines set by supervisor.
• Adapt effectively to changes or interruptions in work routine.
• Display a willingness to help out when a co-worker is absent.
• Effectively handle several assignments at the same time.  

C.     Problem Solving/Decision Making 

• Ask for help when encountering problems beyond one's scope.
• Respond appropriately to emergency situations.
• Exercise discretion and maintain confidentiality.
• Inform supervisor of anticipated problems that may need immediate attention.
• Analyze and present alternatives clearly.
• Prioritize own work flow. 

D.     Initiative      

• Handle routine matters effectively without involving the supervisor.
• Follow through on an assignment to its completion.
• Seek out required information for doing the job rather than waiting for it.
• Seek out additional work when own job demands are low.
• Suggest and/or develop new and improved methods to do the job.
• Keep the office efficiently organized.
• Demonstrate initiative for in-service on current and new job procedures. 

E.     Job Relations/Attitude 

• Effectively handle sensitive situations involving school community or public.
• Deal with district personnel in a courteous and professional manner.
• Deal with community members in a courteous and professional manner.
• Accept constructive criticism in a spirit of professional growth.
• Help to create a positive climate within the office.
• Display professional attitudes such as accountability, trustworthiness, loyalty and a willingness to assist co-workers. 

F.     Communications 

• Answer phones and e-mail in a courteous and friendly manner.
• Offer translation services for parents in the district.
• Demonstrate proper telephone etiquette.
• Accurately record and relay telephone messages.
• Use proper grammar.
• Execute the supervisor's instructions completely and efficiently. 

Performs miscellaneous job-related duties as assigned by Supervisor.

AA/EOE