Bookkeeper-Accounts Payable/Payroll

New Jersey School Boards Association

JOB TITLE: Bookkeeper, Accounts Payable/Payroll, Finance and Operations Department

TERMS: Full-time

SALARY GRADE: 4

ABOUT THE ROLE:

Responsible for handling the accounts payable processes of the organization.

RESPONSIBILITIES:

Accounts Payable:

• Review and process invoices for payment that are received from vendors and suppliers.

• Ensure that invoices are accurate and comply with association policies and procedures

• Resolve discrepancies with invoices and communicate with vendors to resolve payment issues.

• Work with other departments within the organization to ensure that all invoices and payments are properly authorized and approved.

• Prepare and process payments to vendors and suppliers in a timely manner.

• Maintain accurate records of all accounts payable transactions.

• Prepare weekly payment vouchers, including checks, invoices and purchase orders. Ensure proper approval and signatures are obtained before mailing.

• Generate financial reports related to accounts payable activities and provide analysis as needed

• Prepare end-of-fiscal-year open purchase order report

• Prepare accounts payable reports for annual audit

• Prepare and issue year-end 1099 forms for the required vendors

• Prepare spreadsheet with expenses paid for employees, Board of Directors, and Officers through review of employee expense reports, for review with the Audit Committee

• Perform general office functions such as typing, filing, copying and answering telephones.

• Perform other responsibilities as assigned.

Payroll:

• Review employees timecards to check accuracy of work hours.

• Prepare, process and transmit biweekly payroll records to third party payroll processor.

• Verify employees payroll payments through the payroll system, issue deductions, earnings and other statements to employees and update payroll records regularly.

• Create, pay and file ELFNJ (non-profit entity) federal and state payroll taxes.

• Perform payroll accounts reconciliations. Reconcile and transmit the quarterly Public Employees Retirement System payroll deductions to New Jerseys records.

• Respond to inquiries from employees and resolve any issues that may occur.

• Educate new hires on utilization of self-service aspects of the payroll and benefits systems.

• Annually, provide outside payroll provider information regarding the cost of employee health insurance to prepare the IRS Form 1095s.

• Annually, prepare and issue the IRS Form 1099-MISCs.for qualifying vendors.

KNOWLEDGE, SKILLS AND COMPETENCIES:

• Ability to work with minimal supervision.

• Demonstrate ability to handle multiple tasks while adhering to deadlines.

• Demonstrate ability to exercise good judgment and make independent decisions.

• Demonstrate ability to effectively communicate orally and in written form. Must also demonstrate accurate data entry skills, excellent grammar, punctuation, spelling and proofreading skills.

• Ability to work effectively with a variety of individuals and groups.

• Must work evenings and weekends, when required, to carry out the responsibilities of the position.

REQUIREMENTS:

• Associate degree or equivalent from a two year college or technical school and/or equivalent work experience

• Minimum of 3 years of related experience

• Familiarity with accounting programs and software, experience in Great Plains accounting software preferred

• Proficient in Microsoft Office 365 Apps including Teams, Lists, SharePoint, One Drive, Forms and traditional Office Apps, including Word, Excel, PowerPoint and Outlook

• Above responsibilities relate to New Jersey School Boards Association and for the not-for-profit entity, Educational Leadership Foundation of New Jersey.

PHYSICAL REQUIREMENTS:

• Prolonged period of sitting at a desk and working on a computer. Ability to walk, stand, and drive and carry items up to 20 lbs.

Salary is $57,000. Interested candidates should submit a cover letter, resume and two letters of reference to jobs@njsba.org.

NJSBA complies with the New Jersey First Act. The Act requires all NJSBA employees, hired on or after September 1, 2011, to currently reside in NJ or relocate within one (1) year of their hire date.