Office Manager

Pediatric Office Manager

(Billing Experience Preferred) 

Location: Jersey City, NJ

Position Type: Full-Time (IN-OFFICE POSITION) 

Schedule: Monday–Friday, Saturdays as needed 

Salary: Starting at $18.00/hour (based on experience and qualifications) 

About Our Practice 

We are a small, privately owned pediatric practice dedicated to providing compassionate, high-quality care to children and their families. Our close-knit team values professionalism, teamwork, and a positive office environment. We are seeking an experienced Office Manager with a strong background in medical billing (CAN BE TRAINED) to oversee daily administrative operations. 

Position Summary 

The Pediatric Office Manager is responsible for managing the day-to-day operations of the practice, supervising front office and billing functions, and supporting providers and staff. This role is ideal for an organized, dependable professional who enjoys working in a small practice setting. 

  What We Offer 

• Starting pay at $18.00/hour, with opportunity for growth 
• Paid time off and holidays 
• Medical, dental, and vision plans provided 
• Supportive, family-oriented work environment 
• Stable position in a small private practice 

Responsibilities 

• Oversee daily front-office operations and workflow 
• Manage scheduling, patient check-in/check-out, and phone coverage 
• Supervise medical billing, coding, claims submission, and follow-up 
• Monitor accounts receivable, denials, and insurance payments 
• Ensure compliance with HIPAA and insurance regulations 
• Train, supervise, and support office staff 
• Maintain office policies, procedures, and records 
• Serve as a liaison between providers, staff, and families 
• Assist with hiring and onboarding as needed 

Qualifications 

• Previous experience as a medical or pediatric office manager 
• Medical billing can be trained. 
• Knowledge of insurance verification, claims, and collections 
• Experience with EHR and practice management systems 
• Strong organizational, leadership, and communication skills 
• Ability to multitask in a fast-paced pediatric environment 

Preferred Qualifications 

• Pediatric practice experience 
• Billing certification preferred (CPC, CPB, or equivalent) 
• Familiarity with Medicaid and commercial insurance plans