Primary Function: To assist the administrative team providing secretarial support as needed.
Organizational Relationship: Reports directly to the Principal and/or Office Manager
Performance Responsibilities:
Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff
Primary manager of security buzzer system and Main Office camera monitor
Answers phones
Distribute mail
Assist w/daily arrival/dismissal of students, maintain bus company information in Realtime
Assign parking based on Principal's direction
Maintain Documents; school phone list, BOE list, Current Livingston Staff
Assist in marking/tracking student absences on class list and communicating coverage changes throughout the day, update the class list and share via email daily. Enter student attendance in Realtime.
Schedule interviews (non certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, assist as needed to prepare/distribute staff arrival/departure notice
Maintain 1:1 aide assignment log
Type and mail: student attendance letters
Assist in printing and mailing of progress reports
Organize, type and maintain/return records for disenrolled/graduated students
Respond to requests and referrals; maintain a log
Maintains Fire Drill log/Update Fire drill attendance lists
Professional Responsibilities:
Meetings:
Monthly Staff Meetings
Secretarial meetings
Policies, Procedures, Evaluation:
Comply with all policies and procedures of Spectrum360.
Administrative directives
Comply with confidentiality
Qualifications:
School Experience Strongly Preferred
Minimum three years’ experience in general or school office
HS diploma/Secretarial training
Computer skills
Minimum three years’ experience in general or school office
Required criminal history background check and proof of U.S. citizenship or legal resident alien status
Experience with Google Documents, Sheets, Slides, etc.
Strong analytical, communication, and problem-solving skills
Excellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members
Ability to learn computer programs quickly
Ability to maintain confidentiality as required and appropriate
Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment
Possess strong organizational and time management skills
Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist
BENEFITS
Full-time staff health benefits begin the first day of employment