Executive Assistant

Wonder Food Group, Inc • Full-time • Carlstadt, New Jersey, United States • 1m ago

Job Description: Executive Assistant
Company: Wonder Meats
Location: 454 20th Street, Carlstadt, NJ 07072
Employment Type: Full-Time, Exempt

Compensation: $70,000-$100,000/year

Position Overview:
The Executive Assistant will provide high-level administrative and operational support to executive leadership while serving as a centralized resource for critical day-to-day responsibilities. This role is designed to streamline processes that are currently dispersed across multiple team members by managing contracts, signature coordination, legal follow-ups, executive scheduling, payroll reporting, and other confidential administrative tasks.

Key Responsibilities

Manage and coordinate executive calendars and scheduling
Prepare, organize, distribute, and track contracts and signature pages
Follow up with attorneys and legal teams regarding pending contracts, documentation, and approvals
Coordinate collection of signatures from various parties and ensure timely submission of completed agreements
Maintain organized records of executed contracts and related documents
Assist with payroll reporting and other confidential administrative reporting tasks
Handle sensitive projects and assignments requiring a higher level of discretion and clearance
Serve as a central point of contact for executive administrative needs
Organizes onsite and offsite meetings
Provide general administrative and operational support as needed
Purchase and maintain office and company supplies as needed
Coordinate travel arrangements

Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, or similar role
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage confidential information with professionalism and discretion
Experience coordinating multiple priorities and meeting deadlines
Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word
Ability to work independently and follow through on tasks with minimal supervision

Preferred Skills

Experience working with contracts, legal documentation, or executive-level support
Strong follow-up and project coordination abilities

Comprehensive Benefits: Comprehensive insurance benefits, including medical, dental, vision, ensuring financial security and well-being for employees and their families
Time-off: Competitive time off including sick leave and site closures for selected holidays
Corporate Discounts: Get discounts on travel, subscriptions and more!