Associate Athletic Director for Facilities, Operations, and Capital Planning

Monmouth University • Full-time • West Long Branch, New Jersey, United States • 1d ago

Monmouth University is seeking an experienced professional for the position of Associate Athletic Director for Facilities, Operations, and Capital Planning within the Department of Athletics.

Reporting to senior athletics leadership, the Associate Athletic Director for Facilities, Operations, and Capital Planning is responsible for the planning, coordination, and execution of athletic event operations and facility management activities. The position oversees game-day operations, special events, facility maintenance coordination, and the planning and hosting of conference and NCAA postseason events. This individual works closely with coaches, campus partners, vendors, officials, and conference representatives to ensure successful athletic and special events while maintaining a safe and efficient environment across athletic facilities.

This is an in-person, on-campus, non-remote position.

For more information about Monmouth Athletics, please visit the Athletics webpage at https://monmouthhawks.com/

Additional Application Material Required:
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae
Cover Letter
Professional References

Duties and Responsibilities:

Coordinate bid submissions, planning, and hosting of Coastal Athletic Association (CAA), Northeast Conference (NEC), and NCAA postseason events for assigned sports.
Manage all aspects of game-day operations for assigned athletic contests and special events, including pre-event setup, event coordination, and post-event breakdown.
Coordinate facility maintenance needs and operational requirements for assigned sports and all athletics facilities.
Collaborate with coaches and staff to interpret operational requests and develop event plans that align with budgetary and facility limitations.
Coordinate scheduling, logistics, staffing, equipment, and venue preparation for athletic events and special programs.
Serve as a liaison with campus departments, conference officials, vendors, and event personnel to ensure successful event execution.
Assist with the management and oversight of athletic facilities to ensure safe, functional, and high-quality venues for student-athletes and spectators.
Monitor facility usage and operational readiness for practices, competitions, and external events.
Troubleshoot operational issues and provide solutions during events as needed.
Assist in developing and implementing policies and procedures related to event management and facility operations.
Collaborate with Monmouth University Facilities Management staff to ensure proper maintenance and upkeep of Athletics facilities.
Supervise and coordinate event staff, students, and other personnel as assigned.
Maintain compliance with institutional, conference, and NCAA regulations related to event operations and facility management.
Serve as a sport supervisor for team(s) as assigned by senior athletics leadership.
Perform other duties as assigned.

Minimum Qualifications:

Bachelor's degree.
A valid driver’s license in your state of residence and have had no serious violations (Type A) within the past five (5) years and no more than three (3) moving violations (Type B) in the past three (3) years. University Policy found here:Monmouth University Vehicle Use Policy.
Minimum of one (1) year of relevant professional experience.
Working knowledge of athletic events and competitions.
Excellent interpersonal, organizational, and communication skills.
Ability to appropriately handle confidential and sensitive information.
Understanding of the University's commitment to academic success and athletic excellence.
Experience in a supervisory role.
Basic proficiency with Microsoft Word and Microsoft Excel.
Ability to work evenings, weekends, and other non-traditional hours as required.
Ability to lift and move heavy objects up to 60lbs on a regular basis.
Demonstrated ability to manage multiple assignments and priorities simultaneously.

Preferred Qualifications:

Familiarity with EMS scheduling software.
Experience in athletic facility management, event operations, or collegiate athletics administration.
Experience coordinating large-scale athletic and postseason events.

Note to Applicants:

Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

403(b) Retirement Plan
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment
Employer-paid Short & Long-Term Disability
Employer-sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more