Administrative Assistant

Pyramid Healthcare • Full-time • Parsippany, New Jersey, United States • 3h ago

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

The Administrative Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day operation of the facility. This position manages front office activities, supports client services, coordinates administrative processes, maintains office organization and supplies, and serves as a primary point of contact for visitors, clients, staff, and external partners while promoting excellent customer service and operational efficiency.

Address: 99 Cherry Hill Rd #220, Parsippany-Troy Hills, NJ 07054
Hourly Rate: $20.00 per hour
Schedule: Full Time, Monday-Friday 9am-5pm

Essential Duties and Responsibilities:

Manage the daily operations of the facility front office.
Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.
Coordinate and oversee appointment scheduling.
Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.
Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.
Purchase office and client supplies while maintaining appropriate inventory levels.
Assist with client intake processes and billing documentation.
Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.
Maintain and reconcile petty cash in accordance with company policy.
Maintain the appearance, cleanliness, and organization of the office and reception areas.
Must exercise discretion and maintain confidentiality with regard to all company information
Completion of all required trainings as designated by the company and accreditation/licensing entities.
Other duties as assigned.

Education, Licensure, & Experience

High School Diploma required. Bachelor's degree preferred.
Experience in administrative functions preferred.
Experience within the behavioral healthcare field preferred.

High Focus Centers is a premier provider of outpatient treatment programs for mental health, substance use and co-occurring disorders. Our highly trained staff create individualized, comprehensive and robust treatment plans designed to meet each client’s treatment goals. At High Focus Centers Parsippany we are currently seeking an Administrative Assistant to join our amazing team at our Partial Hospitalization and Intensive Outpatient Program to support our clients and office. If after reading the job posting you feel you are qualified and interested in this role, we invite you to apply for this amazing opportunity!

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards for Full-Time Positions: